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Table of Contents
1 NAME
2 DEFINITIONS
3 AIMS AND OBJECTIVES
4 RIGHT TO EXISTENCE
5 RELATED DOCUMENTS
6 MEMBERSHIP

OFFICIALS, NON-PLAYING OFFICIALS AND PLAYERS (ORDINARY MEMBERS)

HONORARY MEMBERSHIP
7 AFFILIATION
8 PROPERTY AND OWNERSHIP
9 FEES
10 FINANCE
LEGAL STATUS
11 FINANCIAL YEAR
12 POWERS
13 INDEMNITY
14 ENSRA MEETINGS
14.1 COMPOSITION OF GENERAL MEETINGS
14.2 ANNUAL GENERAL MEETINGS
14.3 SPECIAL GENERAL MEETING
14.4 NOTIFICATION OF GENERAL MEETINGS
14.5 FUNCTIONS OF GENERAL MEETINGS
14.6 NOTIFICATION OF COMMITTEE MEETINGS
14.7 CHAIRPERSON OF THE MEETING
14.8 QUORUM
14.9 VOTING AT MEETINGS
14.10 WRITTEN RESOLUTION
14.11 MEETING HISTORY
15 ENSRA EXECUTIVE COMMITTEE (EXCO)
15.1 COMPOSITION
15.2FUNCTIONS AND ACTIVITIES OF THE EXCO
15.3 DUTIES OF THE EXCO
15.4 ENSRA MANAGEMENT COMMITTEE (MANCO)
16PATRONS
17 COLOURS AND EMBLEMS
18 COMMITTEES
19 CODE OF CONDUCT
20 DISCIPLINARY ACTION AND APPEAL PROCEDURES
21APPEALS
22 BOARD OF APPEAL
23 DISPUTE RESOLUTION
24 RIGHT TO EXISTENCE
25 DISSOLUTION
26 DORMANT
27 REGULATIONS
28 AMENDMENTS TO THE CONSTITUTION

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1. NAME
1.1 The name of the body is Ekurhuleni North Ringball District - Schools Association, hereby named ENSRA,
operating at Kempton Park, East Rand, Gauteng.
2. DEFINITIONS
2.1 Whenever referred to in the singular in the constitution, it also indicates the plural and vice versa.
2.2 Where a reference has been made to the masculine gender, it also refers to the feminine where applicable.
2.3 The following shall mean:
EXCO Means the Executive Committee (EC) of the ENSRA as constituted from time to time in terms of this constitution.
MANCO Means the Management Committee of the ENSRA as constituted from time to time in terms of this constitution. They shall be responsible for the day to day business of the organization.
GM Any General Meeting of the membership held in accordance with the provisions of this Constitution.
AGM Annual General Meeting of the membership held in accordance with the provisions of this Constitution.
SGM The ENSRA Special General Meeting.
Days When any particular number of days is prescribed for the doing of any act, the same shall be reckoned exclusively of the first and inclusively of the last day, unless the last day happens to fall on a Saturday, Sunday or on a public holiday, in which case the days shall be reckoned exclusively of the first day and exclusively also of every such Saturday, Sunday or public holiday.
WADA The World Anti-Doping Agency.
Patrons The persons chose as special guardians of the Management Body and the sport.
SASCOC The South African Sports Confederation and Olympic Committee as defined in the Sports and Recreation Act, 1997 (as amended).
EDU Educational Institutions, which include all Schools and Tertiary faculties.
Ringball SA The Ringball South Africa National body.
ENSRA The Ekurhuleni North Ringball District - Schools Association
ENRDA The Ekurhuleni North Ringball District Association
ENSC The Ekurhuleni North Sport Council.
GRF The Gauteng Ringball Federation.
3. AIMS AND OBJECTIVES
The aims and objectives of ENSRA are:
3.1 To affiliate with acknowledged national controlling bodies through GRF and SA School Ringball.
3.2 To promote and develop ringball at all education centres as a sport in Ekurhuleni North.
3.3 To implement meaningful development programs which recognize the development of all people equally?
3.4 To ensure that all its activities are conducted on the basis of merit.
3.5 To use participation in ringball as a means of a healthy and crime free society.
3.6 To use ringball as a means of enhancing the physical, the intellectual, social, ethical and aesthetic development of learners as well as promoting understanding and tolerance of cultural diversity.
3.7 To ensure that in the ENSRA, there is no discrimination on grounds of colour, gender, religion or political views.
3.8 To ensure that the ban on the use of steroids, illegal substances, or medication as listed by the Medicine Board of the International Olympic Committee, is adhered to as per listed address:
www.wada-ama.org/en/Wolrd-Anti-Doping-Programs
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4. RIGHT TO EXISTENCE
The ENSRA shall continue to exist even when its membership changes and there are different office bearers.
5. RELATED DOCUMENTS
ENSRA Constitution and Regulations
GRF EXCO duties
ENSRA Code of Conduct
GRF Code of Conduct
GRF Guideline document
GRF Disciplinary Guide
Ringball SA Code of Conduct
SASCOC Code of Conduct
WADA Prohibited List
ENSC Guidelines
6. MEMBERSHIP
6.1 OFFICIALS, NON-PLAYING OFFICIALS AND PLAYERS (ORDINARY MEMBERS)
6.1.1 Membership of the ENSRA can be obtained, by one of the following methods of affiliation: -
• By registering at one of the ENSRA affiliated Ringball Schools, (in the case where schools compete competitively), or
• By registering at ENSRA, (in the case where no school’s competition takes place),
• Independent officials can register directly at the ENSRA.
6.1.2 The EXCO reserves the right to decline membership to the ENSRA without explanation. A prospective ordinary-, special- or associate member, which has formally applied for membership, as per section 5.1 (above), shall be advised in writing, within 14 days, whether the application for membership has been successful or not.
6.1.3 In the case of an unsuccessful application, all monies related to the application shall be refunded within 14 days, and the applicant may re-apply after a period of six months from date of initial membership declination.
6.1.4 Persons found unsuitable for membership to the ENSRA, may not in any way be involved with Ringball or any ENSRA controlling body within the District.
6.1.5 Persons with outstanding financial obligations towards the ENSRA and/or GRF will be blacklisted and they will not be allowed to register in the new season, till such time that all outstanding moneys have been paid in full.
SA Colours cannot be achieved if a player’s money is NOT paid in full. This includes, but is not restricted to tournament fees, uniform fees, etc.
6.1.6 If a player is found guilty of any offenses according to the Code of Conduct the parents of that player will be contacted immediately to fetch the player at their own cost at the tournament. The MANCO in conjunction with the Tournament Manager will schedule a hearing. If found guilty, such a player may be blacklisted for a period of 2 years.
6.1.7 If a player was announced to a team and he/she withdraws from that team, a player may be banned for a period of two years.
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6.2 HONORARY MEMBERSHIP
6.2.1 The EXCO can make recommendations at the SGM relating to the conferring of honorary membership. An honorary member has no voting power at any GM
6.2.2 Honorary members will be entitled to privileges, from time to time, as determined by the MANCO
6.2.3 The MANCO reserves the right to terminate the honorary membership of a member, or a member of the EXCO, for reasons which they consider as detrimental to the reputation of the sport Ringball, or as contrary to any of the aims or activities of the sport, or if such a member is not capable to fulfil the duties of their portfolio.
7. AFFILIATION
7.1 The ENSRA shall apply for affiliation to SA School Ringball
7.2 Affiliation criteria are contained in the SA School Ringball Regulations.
8. PROPERTY AND OWNERSHIP
8.1 The ENSRA may not hand any of its property to its members or office bearers.
8.2 Members or office bearers of the ENSRA do not have rights to items belonging to the ENSRA.
9. FEES
9.1 The MANCO shall, from time to time, determine the membership and capitation fees payable by members and such other fees and levies necessary for the due and effective functioning of ENSRA and for the furtherance of its aims and objects.
9.2 The GM shall however authorize the change in all fees after proper discussion as a motion.
10. FINANCE
10.1 The activities of ENSRA shall be conducted on a non-profit basis with the intent and purpose that its capital and income from whatever source shall be applied solely towards the promotion of its objects. Provided that nothing herein contained shall preclude the payment in good faith to an affiliate or any other person in respect of: -
10.1.1 Reasonable agreed remuneration for the services actually rendered on behalf of the ENSRA.
10.1.2 Reimbursement of actual costs, expenses or other commitments incurred on behalf of the ENSRA.
10.1.3 Payment of such monies to affiliates as found advisable for the advancement of sport in the ENSRA.
Furthermore: -
10.1.4 All payments shall be authorized by any two duly authorized persons appointed by the MANCO.
10.1.5 The MANCO may open and maintain a bank account for the ENSRA (if required).
10.1.6 Signing powers to the banking account to be allocated at the first EXCO meeting after election at the AGM.
10.1.7 The MANCO shall from time to time determine whether, or to what extent and at what times, places and
under what conditions or regulations, the accounting records of the ENSRA or any document may be open to
inspection by members not being EC members or by the ENSRA’s membership at the GM.
10.2 LEGAL STATUS
10.2.1 The ENSRA is prohibited from carrying on any business undertaking or trading activity, otherwise than to the extent that the undertaking or activity is:
10.2.2 Integral and directly related to the sole object of the association.
10.2.3 Carried out or conducted on a basis substantially the whole of which is directed towards the recovery of costs and which would not result in unfair competition in relation to taxable entities.
10.2.4 Is not integral and directly related to the sole object of the association, or it should be of an occasional nature and undertaken substantially with assistance on a voluntary basis without compensation.
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11. FINANCIAL YEAR
The financial year of the ENSRA will run from 1 February for one year to 31 January the following year.
12. POWERS
12.1 All the ENSRA matters are co-ordinated and administered by the EXCO who reports to the AGM.
12.2 The MANCO shall have all powers as may be necessary or reasonably required in law to achieve its
objectives as set out in section 3 (above), and for its proper and efficient functioning and administration, it shall have the following powers:
12.2.1 It shall be capable to exist even when its membership changes and there are different office bearers.
12.2.2 To administrate and coordinate ringball at all levels within the district.
12.2.3 To ensure that the district complies with the demarcated geographic boundaries as specified by the
demarcation board.
12.2.4 To create and implement rules and regulations to co-ordinate, administrate, improve and modify ringball
at all levels within the district, subject to the approval of the AGM.
12.2.5 To ensure that the constitution of each school adheres to the requirements as prescribed in this constitution.
12.2.6 To formulate, control and amend rules and regulations for different competitions organized by the ENSRA.
12.2.7 To enforce the playing rules as lay down by the International Ringball Federation.
12.2.8 To act in any legal way in order to fulfil the aims and objectives of the ENSRA.
12.2.9 To administrate the financial matters of the ENSRA.
12.2.10 To obtain insurance to safeguard the assets of the ENSRA and to protect / indemnify the ENSRA in the event
of any form of claim
12.2.11 To obtain, sell, mortgage, pawn, or trade any fixed or moveable assets of the ENSRA in any legal manner.
12.2.12 To arrange photography, videography, radio commentary or filming for television programming of any
ringball matches played within the district.
12.2.13 To initiate fund-raising projects and impose entrance fees to events in order to raise funds.
12.2.14 To make donations at the discretion of the EXCO that will promote Ringball in the district.
12.2.15 To initiate development programmes within the district.
12.2.16 To assist, and support with the creating and managing of facilities which will promote ringball.
12.2.17 To set conditions regarding the use of, and right of admission to, facilities and matters under control of the
ENSRA.
12.2.18 To hear appeals against rulings of its members, with the exception of suspensions and disputes involving EC
members that are directly referred to the appeal board.
12.2.19 To release members of selection committees, associations, compiled committees, EXCO and team managers
of their duties for any misconduct, action or neglect that may harm the aims of ENSRA.
13. INDEMNITY
13.1 The ENSRA shall have a legal personality and shall function under the law of the South African judicial system.
13.2 The ENSRA will further to the above: -
13.2.1 Exist in its own right, separately from its members,
13.2.1.1 Be able to own property and other possessions,
13.2.1.2 Be able to sue and be sued in its own name.
13.3 The ENSRA will assume responsibility for any claims made against members, unless the members in question are proven to have acted negligently, dishonestly, displayed ill will, or to have behaved in a manner that contravenes the SA School Ringball of conduct.
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13.4 All members of the EXCO will be indemnified by the ENSRA at all costs, against any losses and expenses
incurred whilst acting in good faith in the execution their duties.
13.5 Members of the EXCO will be indemnified by the ENSRA against financial losses that may occur as a result of legal action taken against them through the execution of their management duties of the ENSRA. This indemnity will not be extended to actions outside of their duties and responsibilities as a member of the EXCO.
14. ENSRA MEETINGS
14.1 COMPOSITION OF EXCO MEETINGS
14.1.1 All GMs of the ENSRA shall consist of the following members, each with a vote, after complying with the stipulations as set out in the regulations.
• All EXCO members
14.2 ANNUAL GENERAL MEETINGS
14.2.1 All AGMs of the ENSRA shall consist of the following members, each with a vote, after complying with the
stipulations as set out in the regulations.
• All EXCO members, as per section 14.1.1 (above),
• A Maximum of Three representatives of each school affiliated to ENSRA (in the case where schools compete competitively),
• The Chairperson of each committee (coaches, referees, etc.) of ENSRA
14.2.2 A duly completed letter of credence, signed by the chairperson and the secretary of the relevant school,
must be handed to the secretary before the start of the meeting.
14.2.3 All members with voting power must be registered at ENSRA.
14.2.4 The AGM is the highest authority
14.2.5 In case schools omit to settle its financial obligations to the ENSRA and/or ENSRA within a period of 30
days after the set due date, such school will forfeit one vote at the GM.
14.2.6 One General Meeting will be held annually.
• The AGM will be held annually before 01 April.
14.2.7 The date, time and place of each AGM will be determined by the EXCO and the secretary will notify all affiliated members, in writing, at least 14 days prior to the scheduled meeting.
14.2.8 All discussion points for said meeting must reach the secretary at least 7 days prior to the date of said meeting.
14.2.9 The secretary must circulate the following at least five days prior to the meeting taking place:
• The agenda for the upcoming AGM,
• The discussion points submitted by all schools.
14.3 SPECIAL GENERAL MEETINGS
14.3.1 An SGM will be convened by the EXCO in the event of.
• A written request by at least two-thirds (2/3) of the EXCO.
• A written request by at least two-thirds (2/3) of the affiliated schools and/or registered officials and players.
14.3.1 The request for a SGM must be made in writing within seven days of the incident having taken place.
14.3.2 The request referred to in section 14.3.2 must detail the specific issue to be raised at the SGM, as well as providing substantiation as evidence for the calling of a SGM.
14.3.3 The requested meeting must be held within 21 days after receipt of the written request.
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14.3.4 Notice of an SGM must be given by the secretary, in writing, to all members of the ENSRA at least 14 days prior to the date of the meeting.
14.3.5 The notice must state the date, time and venue where the meeting will be held, as well as the reason for its calling.
14.3.6 No other issues, except for those for which the meeting was called, will be discussed at an SGM.
14.4 NOTIFICATION OF GENERAL MEETINGS
14.4.1 Apart from the requirements mentioned here, a formal notification of a meeting must stipulate the
purpose, date, time and place of the meeting.
14.4.1 In the case of an AGM the notification must include:
• Agenda,
• Minutes of any previous General Meeting,
• Annual report,
• Financial Report,
• List of discussion points and items for debate.
14.4.2 Notice, in writing, will be given to all members of the EXCO and all schools affiliated with the ENSRA, as stipulated in this constitution
14.4.3 Urgent matters may be placed on the Agenda on the day of the meeting by means of an unopposed motion
14.4.4 The date of notice is calculated from the day it was circulated via post, fax or e-mail.
14.4.5 The non-receipt of the notice by any member does not result in any decision of the meeting being invalid.
14.4.6 Minutes, serving as an official report of the proceedings and decisions, must be forwarded to the members of the EXCO and affiliated schools, within ten days of the meeting having taken place.
14.5 FUNCTIONS OF GENERAL MEETINGS
14.5.1 The functions of the AGM are as follows: -
14.5.1.1 To discuss and approve the minutes of any GM held since the last AGM took place,
14.5.1.2 To receive, consider and approve the annual reports from the EXCO
14.5.1.3 To receive, consider and present the interim financial reports up to 31 January
14.5.1.4 To select members, if necessary, to the EXCO and patrons,
14.5.1.5 To discuss and settle all matters for which notification was given,
14.5.1.6 To discuss and settle any urgent matters raised at the meeting, and which, with approval of those present,
may be resolved at the meeting.
14.6 NOTIFICATION OF COMMITTEE MEETINGS:
14.6.1 Notice, in writing, will be given to all members of the EXCO.
14.6.2 The non-receipt of the notice by any member does not result in any decision of the meeting being invalid.
14.6.3 Minutes, serving as an official report of the proceedings and decisions, must be forwarded to the members of the EXCO within seven days of the meeting having taken place.
14.7 CHAIRPERSON OF THE MEETING:
14.7.1 The chairperson of the EXCO, or in his absence, the vice-chairperson will act as chairperson at all AGM and EXCO meetings.
14.7.2 In the event of both the chairperson, or vice-chairperson, not being present, or if the chairperson, or vice-chairperson, is not present 15 minutes after the scheduled time for the meeting, as published in the notice of the meeting, the members present will nominate a member from those members present to act as chairperson for the duration of the meeting.
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14.8 QUORUM:
14.8.1 A quorum for all GMs shall consist of half plus one (50%+1) of the affiliated schools for the current
financial year.
14.8.2 The schools making up the quorum must be timeously present in person at the meeting and must sign a register and provide contact details to serve as proof of their attendance.
14.8.3 The number of schools attending the meeting must be formally recorded in the minutes of the meeting.
14.8.4 A quorum for an EXCO meeting will be half plus one (50%+1) of its members.
14.8.5 If, within a half an hour (30 min) after the time set for the meeting, a quorum cannot be formed, the meeting will adjourn. A new time, date and place, within 14 days of the adjourned meeting, shall be set.
14.8.6 Should there not be a quorum at the newly set meeting within half an hour of the stipulated time for the meeting; the members present will form a quorum.
14.8.7 In the event of there not being a quorum present at a SGM, the meeting will be dissolved.
14.8.8 A school may present a written mandate on that schools’ official letterhead at a SGM.
14.9 VOTING AT MEETINGS:
14.9.1 Only eligible voters, as prescribed in the ENSRA Regulations, who are present, may vote, nominate or second a nomination or proposal at meetings.
14.9.2 A representative of another school must second all proposals.
14.9.3 At GMs, voting regarding all matters, with the exception of elections, will be conducted by ballot paper, unless the chairperson deems it necessary, or a voting member requests, that voting be done by ballot paper. Voting for people i.e. elections are always done by ballot paper.
14.9.4 When electing members onto the EXCO, voting may not be done by proxy vote or mandate.
14.9.5 The chairperson will announce, to all those present at the meeting, the result of the voting by ballot paper. This result, as subsequently recorded in the minutes of the meeting, is deemed proof enough of the vote having taken place and the outcome thereof.
14.9.6 In the event of the vote by ballot paper, the chairperson will appoint neutral ballot recorders whenever possible. Their ruling, announced by the chairperson, will be regarded as the result of the vote. Ballot papers shall be available to all eligible voters to see. Ballot papers shall be kept for a maximum period of three months.
14.9.7 A majority is required when voting is done for the election of a person or persons.
14.9.8 All decisions reached by majority will be deemed binding unless otherwise specifically stated in this constitution.
14.9.9 In the event of an equal vote at any meeting, be it either by a show of hands or ballot paper, the chairperson of the meeting shall have the casting vote.
14.9.10 The serving EXCO will be entitled to receive notification thereof, to attend and to vote at any GM, SGM or EXCO meeting.
14.10 WRITTEN RESOLUTION:
Any resolution in writing, duly signed by all members entitled to receive notice of and attend a GM where they can vote, is just as binding, effective and valid as if a decision had been made in the forum of a GM called and held.
14.11 MEETING HISTORY:
Minutes of all meetings of the ENSRA must be kept on file and archived safely at the end of each financial year. This is to guarantee the smooth running of the ENSRA, as well as to create a district history.
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15. ENSRA EXECUTIVE COMMITTEE (EXCO)
15.1 COMPOSITION
15.1.1 The EXCO is elected, at an AGM, for a two-year term of office, with a maximum of two persons from the same school and or Ringball Club.
15.1.2 The EXCO shall comprise of the following: -
• Chairperson, who is not considered partial to a school,
• Vice-Chairperson, who after selection, will be allocated a portfolio by MANCO,
• Secretary,
• Treasurer
15.1.3 If the AGM are well represented, the following portfolio members may be elected, if not, the EXCO can at their discretion, at the first EXCO meeting, after the AGM, co-opt or allocated unfilled portfolios and confirm these appointments / allocations at the next AGM.
• Coaches committee chairperson,
• Players committee chairperson,
• Referees committee chairperson,
• Schools committee chairperson
• Marketing chairperson (Fund raising, Sponsorship and Public Relations)
• Development chairperson
Additional members:
• Planning and Organisation,
• Assisting with above mentioned portfolios
15.1.4 A nominated candidate must be seconded by another school.
15.1.5 The chairperson will be eligible for re-election without being nominated by his school.
15.1.6 In case of resignations and/or members leaving the district, the EC can co-opt members and confirm these
appointments at the next AGM.
15.1.7 The EXCO will appoint the different offices, as stipulated in the regulations, out of their own midst.
15.1.8 Members of the EXCO do not have to be a member of the EC of a School.
15.1.9 All members of the EXCO are eligible for re-election at the AGM.
15.2 FUNCTIONS AND ACTIVITIES OF THE EXCO AND MANCO
15.2.1 The EXCO manages the business of ENSRA.
15.2.2 All correspondence for the ENSRA will be channelled through the secretary. The secretary will address all
related federation correspondence to the secretary of GRF, all ENRA related correspondence to the ENRA secretary.
15.2.3 The EXCO will meet as often as needed but no fewer than three times per annum. This may be at the request of the chairperson, or by two members of the EXCO.
15.2.4 Decisions at any meeting will be made by a majority of votes. In the case of an equal vote the Chairman will have the casting vote.
15.2.5 The EXCO must report on all its activities and present an annual report and financial report to the AGM for approval.
15.2.6 The business of the ENSRA is enforced by the MANCO who can use all powers bestowed on them to fulfil all duties that are not executed by the AGM, as prescribed in the constitution, but which are subject to the stipulation and the constitution and any regulations prescribed by the general meeting.
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15.2.7 The EXCO will deal with all correspondence and must ensure that all reports and documents are secured and kept in good order.
15.2.8 The EXCO shall record, in books or electronically, the names of the members of the EXCO, committees of the ENSRA, as well as any decisions and actions, taken at all meetings of the ENSRA and the EXCO.
15.2.9 The accounting books shall be held in safe custody, by the duly elected treasurer, in a place approved by the EXCO which will at all times be available to the members of the EC.
15.2.10 All cheques, bills and other negotiable documents, as well as receipts for money received by the ENSRA, will be signed, cashed, accepted or endorsed, or handled in any manner as decided by the EXCO.
15.2.11 The EXCO authorises the payment of travelling and accommodation costs and/or honorarium to any person who has acted on instruction of the EXCO. This instruction must be evidenced in writing, and evidence must be submitted in the form of invoices and receipts.
15.2.12 The MANCO will, where applicable, co-opt members to serve in vacant positions that may arise in the EXCO, either through written resignation or for any other reason, for the remainder of the 2-year period.
15.2.13 In a situation where a quorum, half-plus-one (50%+1) of the originally selected members of the EXCO cannot be formed, a SGM must be called.
15.2.14 The MANCO may create new committees and appoint suitably qualified members to serve on those Committees as required. The MANCO will determine the purpose of these committees and the duties expected of the members serving on them.
15.2.15 The EXCO shall approve or decline the constitutions of schools and associations, according to the situation.
15.2.16 The MANCO will ensure that registered ENSRA members:
• Adhere to all related documents as per section 4 (above),
• Respect the interpretation and uphold decisions made by the EXCO regarding the related documents,
• In the event of an official or a player not adhering to the constitution, or the interpretation thereof, and/or not upholding the decisions made by the EXCO, the EXCO is entitled to take disciplinary action which may result in temporary or permanent suspension.
15.2.17 The EXCO must ensure that all schools keep to their own business. No unauthorised person may call meetings or correspond with any other person or party, on any matter outlined in the portfolio descriptions and areas of control designated to members of the EXCO or interfere with the control of ringball within the district.
15.2.18 The EXCO will not permit any person, or ENSRA member, to negotiate on behalf of the ENSRA or to make any statements to the news media about any ENSRA matter without prior authorisation from the EXCO.
15.2.19 The EXCO will ensure whenever possible that a member of management, attends the AGM of schools and associations.
15.2.20 The EXCO will make recommendations to the AGM regarding honorary colours or sport merit awards.
15.2.21 The MANCO will, where applicable, co-opt vacancies on the selection committees which may arise during their term, either through written resignation or for any other reason.
15.2.22 The MANCO annually appoints team managers for each ENSRA teams as set out in the regulations.
15.2.23 The MANCO approves referees and coaches who are appointed to represent ENSRA.
15.2.24 The EXCO is an independent committee, does not report or explain internal rules and /or decisions, to any other body than SA School Ringball
15.3 DUTIES OF THE EXCO
15.3.1 As prescribed in the GRF EXCO Duties document.
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15.4 ENSRA MANAGEMENT COMMITTEE (MANCO)
15.4.1 The MANCO will consist of the chairperson and three members of the EXCO, appointed by the EXCO at the first meeting after election.
15.4.2 The MANCO is empowered to make decisions and deal with urgent matters. The Chairperson will report on this at the next EXCO meeting for approval.
15.4.3 Members of the same family may NOT be elected to the MANCO.
16. PATRONS
16.1 The ENSRA will select patrons at a GM.
16.2 The duties of the patrons are:
16.2.1 Act as members of the board of appeal.
16.2.2 Take action whenever decisions made at the GM are not adhered to, with a report to the chairperson.
16.2.3 Take action if the constitution and other related documents are violated and report to the chairperson.
16.3 The service of a patron can only be terminated at a GM.
16.4 Patrons are not eligible to vote at GMs.
16.5 Patrons may attend EXCO meetings, but have no voting right.
17. COLOURS AND EMBLEMS
17.1 COLOURS
17.1.1 The colours of the ENSRA are as prescribed by the EXCO.
17.1.2 The criteria for awarding colours are defined in the ENSRA Regulations.
17.1.3 Written authorisation for purchasing of colours must be given by the MANCO.
17.2 EMBLEM
17.2.1 The emblem of the ENSRA is as prescribed by the EXCO.
18. COMMITTEES
18.1 Committees, as described in section 14.1.3 (above), are responsible for their portfolios and can select members to help subject to approval from the MANCO.
18.2 Committees are responsible to and shall report on a regular base to the MANCO regarding their actions.
19. CODE OF CONDUCT
19.1 Members of the ENSRA will at all times conduct themselves according to the rules and regulations as specified by the GRF, SA School Ringball, and the SASCOC Code of conduct.
19.2 Failure to uphold the Code of conduct as stated in section 18.1 will result in disciplinary action and may result in the termination of membership of the ENSRA.
20. DISCIPLINARY ACTION AND APPEAL PROCEDURES
20.1 The EXCO has the power to take disciplinary action against any misconduct of individual members or bodies under its authority.
20.2 Disciplinary action shall be conducted as prescribed in the SA School Ringball Disciplinary Procedures and Guide.
20.3 A suspended member, association, district or club may not participate or be involved in any activity of Ringball within the District.
20.4 In the event of an association not being able to fulfil its responsibilities as a result of disciplinary actions, the EXCO shall ensure that the Ringball activities of the association continue.
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21. APPEALS
21.1 Any affiliated member of the ENSRA has the right to appeal against the disciplinary decision passed, as prescribed in the SA School Ringball Disciplinary Guide & Procedures.
22. BOARD OF APPEAL
22.1 As prescribed in the SA School Ringball Disciplinary Procedures & Guide.
23. DISPUTE RESOLUTION
23.1 Any dispute arising from, or in connection with, the enforcement of this constitution, or the application and interpretation of the provisions therein, or any dispute between members of the EXCO, or between members and the EXCO, or among members of the ENSRA themselves, shall be referred to the MANCO patrons for resolution, at the time that such dispute is so referred.
23.2 In the event of arbitration as outlined above, such resolution shall be considered as final and binding on both parties involved in the dispute.
23.3 Only members affiliated to EN Schools Ringball, and via ENSRA to SA Schools Ringball, have a mandate to raise objections and/or enquire regarding any rules, regulations or actions administered by the EXCO.
24. RIGHT TO EXISTENCE
24.1 The ENSRA shall continue to exist even when its membership changes and there are different office bearers.
25. DISSOLUTION
25.1 DISSOLUTION OF THE ENSRA DISTRICT
25.1.1 The ENSRA may only close down/dissolved if at least two-thirds (2/3) of the members present and voting at an SGM, convened for the purpose of considering such matter, are in favour of closing down/dissolving the federation.
25.1.2 When the ENSRA closes down/dissolved it has to pay off all its debts. After doing this, if there is property or money left over it should not be paid or given to members of the organisation. It should be given in some wat to another non-profit organisation that has similar objectives. The ENSRA GM can decide what organisation this should be.
25.1.3 Should ENSRA cease operation, close down or dissolve in any way whatsoever, all properties, such as trophies, money and books must be delivered to GRF within 21 days thereafter. Members of the EXCO, at the time of dissolution, will be held responsible, separately and jointly.
25.1.4 This property, referred to in section 18.1.3 (above), shall be held in custody for two years, where after it becomes the property of the GRF.
25.1.5 In the event ENSRA reconstituting, the EXCO of the SA School Ringball will decide whether such property will be returned to the ENSRA.
26. DORMANT
26.1 The following criteria are contained in the GRF Regulations
• “District-SA becoming Dormant” and “District-SA becoming Active”
27. REGULATIONS
27.1 The EC may revise the ENSRA regulations as required, provided these revisions are not in conflict with this constitution.
27.2 The issued regulations or the repeal thereof is binding on all members of the ENSRA until such time that another decision is made by means of a GM.
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28. AMENDMENTS TO THE CONSTITUTION
28.1 This constitution may only be amended at a AGM or at a SGM called for that specific purpose.
28.2 Notice of any proposed revision, repeals, inclusions or amendments to this constitution must reach the secretary at least 15 days prior to the meeting. The secretary must, in the notice for the GM, give notice of the intention to propose such a change, ten days prior to the date of the said meeting.
28.3 If any amendment, repeal or addition to the constitution be dealt with at an SGM, the secretary must be notified. The chairperson must, within 15 days after receipt of such notice, call for an SGM, with notice of the proposed amendment.
28.4 No revision, repeals, inclusions or amendments to this constitution are valid unless approved by a two-third (2/3) majority of vote at a GM or an SGM.
29. REVISIONS: Rev # Date Clause Description